What information can I collect using fields while building a registration form?

Please note that the following article shows functionality for the new version of our form editor (v2). If you are using our legacy form editor (v1), you can still follow the steps in the article below, but the location and/or naming of the options noted may be different. If you wish to switch to the new version of our editor, please contact us at getregistered® support.


The options displayed below can be added to a registration form from the 'Form Builder' column displayed on the right-hand side of the form editor. These are broken down into 3 sections:

  • Standard Inputs - general inputs that can be customized, such as text areas and dropdowns.
  • Formatted Inputs - specialised inputs that will only accept specific characters, or are formatted to only accept one specific type of input.
  • Widgets - field blocks that allow you to create room blocks, bookable sessions and/or enable lead scanning for your event.

Once you click on an option, it will display on the center of the page in the section and order that it will appear on the form. Click on field in the center of the page to edit it.

Inputs and Widgets overview

Standard Inputs

Text Field

This allows you to collect free text information such as an attendee name or a company name. You can set this to be required information which means that the form can not be submitted without this information.

'Label' is the title of the field that will be displayed for your attendees.

'Caption' allows you to add some help text to be displayed underneath the field, which can be used to  assist the attendee with answering the field on their registration.

Under 'Track Visibility', you can select if this field will appear on the registration form for all or specific tracks selected.

'Depends On' means that this field will only appear if the attendee has specifically answered another question that has Drop Down, Check Box or Radio choices.

Text Field configuration options:

  • Can be made 'Required'
  • Can be made visible only to Admins (Admin Visible Only)
  • Can be edit-locked (field cannot be edited once registration is submitted)
  • Can have custom validation added
  • Can have limited track visibility
  • Can be set to depend on a check box/radio/drop down field
  • Can be set to contain data tags

Check Box

This can be used for simple yes/no questions such as whether an attendee requires lunch or special assistance.

With 'Payments' enabled for your event, you can also assign a price to the checkbox if desired.

This field type can be used in conjunction with the 'Depends On' feature to create a 'dependable' field that appears when the check box is selected. You can also choose which track sees this field under 'Track Visibility'.

Check Box configuration options:

  • Can be made 'Required'
  • Can be made visible only to Admins (Admin Visible Only)
  • Can be edit-locked (field cannot be edited once registration is submitted)
  • Can have a price added (if 'Payments' are enabled for an event)
  • Can have limited track visibility
  • Can be set to depend on another check box/radio/drop down field, or be set to be a dependable field.
  • Can be set to contain data tags

This field allows you to collect multiple-choice data. Once selected, you can immediately name the field and start adding 'Choices' under the 'Choices' menu below:

With 'Payments' enabled for your event, you can also assign prices to the choices if desired.

This field type can be used in conjunction with the 'Depends On' feature to create a 'dependable' field that appears when a specific Drop Down 'Choice' is selected. You can also choose which track sees this field under 'Track Visibility'.

Drop Down configuration options:

  • Can be made 'Required'
  • Can be made visible only to Admins (Admin Visible Only)
  • Can be edit-locked (field cannot be edited once registration is submitted)
  • Can have a price added (if 'Payments' are enabled for an event)
  • Can have limited track visibility
  • Can be set to depend on another check box/radio/drop down field, or be set to be a dependable field.
  • Can be set to contain data tags

Radio

This creates a group of 'radio buttons' that allow the admin to display all the options and allow a single selection. For example, how attendees will travel to the event. Once selected, you can immediately name the field and start adding 'Choices' under the 'Choices' menu below:

With 'Payments' enabled for your event, you can also assign prices to the choices if desired.

This field type can be used in conjunction with the 'Depends On' feature to create a 'dependable' field that appears when a Radio 'Choice' is selected. You can also choose which track sees this field under 'Track Visibility'.

Radio configuration options:

  • Can be made 'Required'
  • Can be made visible only to Admins (Admin Visible Only)
  • Can be edit-locked (field cannot be edited once registration is submitted)
  • Can have a price added (if 'Payments' are enabled for an event)
  • Can have limited track visibility
  • Can be set to depend on another check box/radio/drop down field, or be set to be a dependable field.
  • Can be set to contain data tags

Number

This allows you to collect numerical data such as number of guests.

This field can be set to be displayed when used in conjunction with the 'Depends On' feature, and you can also choose which track sees this field under 'Track Visibility'.

Number configuration options:

  • Can be made 'Required'
  • Can be made visible only to Admins (Admin Visible Only)
  • Can be edit-locked (field cannot be edited once registration is submitted)
  • Can have limited track visibility
  • Can be set to depend on another check box/radio/drop down field.
  • Can be set to contain data tags

Date

This field will display a pre-formatted date field for attendees to enter a date. They can also select a date by clicking on the 'calendar' icon displayed on the field.

This field can be set to be displayed when used in conjunction with the 'Depends On' feature, and you can also choose which track sees this field under 'Track Visibility'.

Date configuration options:

  • Can be made 'Required'
  • Can be made visible only to Admins (Admin Visible Only)
  • Can be edit-locked (field cannot be edited once registration is submitted)
  • Can have limited track visibility
  • Can be set to depend on another check box/radio/drop down field.
  • Can be set to contain data tags

Text Area

This allows the attendee to add multi-line text such as an address or specific medical/dietary requirements.

This field can be set to be displayed when used in conjunction with the 'Depends On' feature, and you can also choose which track sees this field under 'Track Visibility'.

Text Area configuration options:

  • Can be made 'Required'
  • Can be made visible only to Admins (Admin Visible Only)
  • Can be edit-locked (field cannot be edited once registration is submitted)
  • Can have limited track visibility
  • Can be set to depend on another check box/radio/drop down field.
  • Can be set to contain data tags

Multi Select

If you have the 'Multi Select' feature enabled for your organization, you will see the option to create a multi-select field for your registration form. Selecting this will allow an attendee to select 1 or more checkboxes within the same field, with option to enable an 'Other' checkbox that will allow attendees to add text to an additional free text area within the field (eg giving a reason for the selection). This option can be found under the 'Choices' menu when editing a multi select field.

This field can be set to be displayed when used in conjunction with the 'Depends On' feature, and you can also choose which track sees this field under 'Track Visibility'.

Multi Select configuration options:

  • Can be made 'Required'
  • Can be made visible only to Admins (Admin Visible Only)
  • Can be edit-locked (field cannot be edited once registration is submitted)
  • Can have a price added (if 'Payments' are enabled for an event)
  • Can have limited track visibility
  • Can be set to depend on another check box/radio/drop down field.
  • Can be set to contain data tags

Formatted Inputs

Email

This field collects additional email addresses other than the one stored for registration. The field will only accept inputs that match the standard email format (eg [email protected]).

This field can be set to be displayed when used in conjunction with the 'Depends On' feature, and you can also choose which track sees this field under 'Track Visibility'.

Email configuration options:

  • Can be made 'Required'
  • Can be made visible only to Admins (Admin Visible Only)
  • Can be edit-locked (field cannot be edited once registration is submitted)
  • Can have limited track visibility
  • Can be set to depend on another check box/radio/drop down field.
  • Can be set to contain data tags

Phone Number

This field collects the phone number of the attendee. They must input a valid phone number in US format.

This field can be set to be displayed when used in conjunction with the 'Depends On' feature, and you can also choose which track sees this field under 'Track Visibility'.

Phone Number configuration options:

  • Can be made 'Required'
  • Can be made visible only to Admins (Admin Visible Only)
  • Can be edit-locked (field cannot be edited once registration is submitted)
  • Can have limited track visibility
  • Can be set to depend on another check box/radio/drop down field.
  • Can be set to contain data tags

Document Upload

This field allows the attendee to upload a document such as a copy of their ID. It is limited to images, web documents, and PDFs. You can also specify accepted file types, file size limit, and image resolution if required.

Supported file types are as follows:

    • Images - HEIC, HEIF, TIF/TIFF, JPG/JPEG, PNG, WEBP
    • Documents - DOC/DOCX, XLS/XLSX , PDF

This field can be set to be displayed when used in conjunction with the 'Depends On' feature, and you can also choose which track sees this field under 'Track Visibility'.

Document Upload configuration options:

  • Can be made 'Required'
  • Can be made visible only to Admins (Admin Visible Only)
  • Can be edit-locked (field cannot be edited once registration is submitted)
  • Can have limited track visibility
  • Can be set to depend on another check box/radio/drop down field.
  • Can be set to contain data tags

Avatar

If the attendee 'Avatar' feature is enabled for your organization, you will see the 'Avatar' field available to be added to your event form. When added, an attendee can upload an avatar image which will then be shown against their registration and added to their attendee profile.

This field can be set to be displayed when used in conjunction with the 'Depends On' feature, and you can also choose which track sees this field under 'Track Visibility'.

Avatar configuration options:

  • Can be made 'Required'
  • Can be made visible only to Admins (Admin Visible Only)
  • Can be edit-locked (field cannot be edited once registration is submitted)
  • Can have limited track visibility
  • Can be set to depend on another check box/radio/drop down field.
  • Can be set to contain data tags

Dietary Requirements

If you have the 'Multi Select' feature enabled for your organization, you will see the option to create a 'Dietary Requirements' field for your registration form. Selecting this will create 2 fields - the first being a set of radio buttons with Yes/No options, and a set of preset dietary requirement selection checkboxes and an 'Other' free text field for attendees to add their dietary needs. The set of dietary requirement selections are automatically linked to the Yes/No radio field via a 'depends on' selection.

This field can be set to be displayed when used in conjunction with the 'Depends On' feature, and you can also choose which track sees this field under 'Track Visibility'.

Dietary Requirements configuration options:

  • Can be made 'Required'
  • Can be made visible only to Admins (Admin Visible Only)
  • Can be edit-locked (field cannot be edited once registration is submitted)
  • Can have limited track visibility
  • Can be set to depend on another check box/radio/drop down field.
  • Can be set to contain data tags

Widgets

Bookable Sessions

Allows you create 'sessions' that your attendees can select to attend during your event - please see the related support article here for a more in-depth description on how to use Sessions.

This widget can be set to be displayed when used in conjunction with the 'Depends On' feature, and you can also choose which track sees this field under 'Track Visibility'.

Bookable Sessions options:

  • Can be made 'Required'
  • Can be made visible only to Admins (Admin Visible Only)
  • Can be edit-locked (field cannot be edited once registration is submitted)
  • Can have a price added (if 'Payments' are enabled for an event)
  • Can have limited track visibility
  • Can be set to depend on another check box/radio/drop down field.
  • Can be set to contain data tags

Room Block

Allows you create 'room blocks' that your attendees can select to reserve while attending your event - please see the related support article here.

This widget can be set to be displayed when used in conjunction with the 'Depends On' feature, and you can also choose which track sees this field under 'Track Visibility'.

Room Block configuration options:

  • Can be made 'Required'
  • Can be made visible only to Admins (Admin Visible Only)
  • Can be edit-locked (field cannot be edited once registration is submitted)
  • Can have a price added (if 'Payments' are enabled for an event)
  • Can have limited track visibility
  • Can be set to depend on another check box/radio/drop down field.
  • Can be set to contain data tags

Lead Scanner

Adding a lead scanner allows attendees to select the option of a lead scanner that scans the QR codes/badges of other attendees to capture information. Attendees can scan either using the Lead Scanner area in in their registration area, or by using our 'GR Leads' app (available on Android and iOS devices).

With 'Payments' enabled for your event, you can also assign a price to the checkbox if desired.

This widget can be set to be displayed when used in conjunction with the 'Depends On' feature, and you can also choose which track sees this field under 'Track Visibility'.

Lead Scanner configuration options:

  • Can be made 'Required'
  • Can be made visible only to Admins (Admin Visible Only)
  • Can be edit-locked (field cannot be edited once registration is submitted)
  • Can have a price added (if 'Payments' are enabled for an event)
  • Can have limited track visibility
  • Can be set to depend on another check box/radio/drop down field.
  • Can be set to contain data tags
Did this answer your question? Thanks for the feedback There was a problem submitting your feedback. Please try again later.

Still need help? Contact Us Contact Us